
Confluence vs. SharePoint: Which Knowledge Base Is Right for Your Business?
Is your team struggling with Atlassian Confluence? Rising costs, outdated tools, and inefficiencies can hamper collaboration and knowledge management. Whether you’re looking for a cost-effective Atlassian alternative or aiming to consolidate platforms, Rocketta ensures your Confluence-to-SharePoint migration is seamless, secure, and stress-free.
The Problem:
Why Confluence Isn’t Always Your Best Option
Common Pain Points:
- High Costs: Subscription costs escalate as teams grow, straining budgets. External add-ons quickly increase the price.
- Integration and compatibility issues: you may face difficulties if you need to work with any other software.
- Fragmented Data: Managing multiple tools leads to scattered information and inefficiencies.
- Limited search capabilities: It lacks advanced filters and does not always show the best results.
- Adoption Barriers: Teams struggle with the interface, reducing overall productivity.
- Version Control Limitations: Tracking document changes and managing versions is not always seamless.
- Poor PDF Export Quality: The output quality is often poor, with formatting issues that make documents look unprofessional, especially for external stakeholders.
Did you know? According to Gartner, employees spend an average of 20% of their time searching for information. A centralized platform like SharePoint can significantly reduce this time.
The Solution:
Why Move to SharePoint?
SharePoint: A Smarter, Scalable Knowledge Base Solution
- Cost Efficiency: Flexible Microsoft licensing reduces expenses compared to Confluence’s growing subscription costs.
- Integrated Platform: Works seamlessly with Microsoft 365, including Teams, OneDrive, and Power Automate, ensuring smooth workflows.
- Unified Knowledge Management: Eliminates data fragmentation by centralizing information in one platform.
- Powerful Search Capabilities: Advanced filtering and AI-powered search help teams find information faster.
- User-Friendly Interface: Simplified navigation improves adoption and team productivity.
- Robust Version Control: Built-in version history ensures easy tracking of document changes.
- Great sharing capabilities: SharePoint ensures high-quality document output with consistent formatting, making shared files look professional. Its seamless sharing options allow controlled access, ensuring external stakeholders receive well-organized and polished documents.
- Rocketta’s Ready-to-Use Custom Wiki Solution: We have developed a fully functional, custom-made wiki solution on SharePoint that is ready for immediate use. It provides teams with a structured knowledge base from day one, while also offering full customization to fit specific business needs.
Interesting Fact: Microsoft Teams and SharePoint are the most widely used tools in companies with more than 250 employees, emphasizing their importance as enterprise solutions.
How Rocketta Makes Migration Hassle-Free

Confluence vs. SharePoint: The Comparison You Need To Make an Informed Decision
Feature | Confluence | SharePoint |
---|---|---|
Cost | Subscription-based, expensive | Flexible Microsoft 365 licensing |
Integration | Limited outside Atlassian ecosystem | Seamless within Microsoft ecosystem |
Security | Enterprise-grade compliance | Enterprise-grade compliance |
Wiki Capabilities | Strong but limited customization | Customizable wiki solutions in MS 365 |
Collaboration | Basic tools for teamwork | Advanced tools like Teams and OneDrive |
Scalability | Medium | High |
Why Choose Rocketta?
Expertise You Can Trust:
✓ Tailored solutions for businesses of all sizes.
Custom Solutions:
✓ Seamlessly integrate SharePoint wiki pages into your workflows.
✓ Our ready-to-use custom wiki solution allows your team to start with a structured and fully customizable knowledge base immediately.
End-to-End Support:
Proven Results:
✓ Cost Savings: Lower operational costs with Microsoft 365’s flexible pricing.
✓ Improved Collaboration: A unified platform brings your teams closer together.
Fact: 64% of companies switching from Confluence to SharePoint report improved user adoption and better knowledge management.
10 Practical Tips for Knowledge Management with Confluence
- Clearly define and maintain consistent structures.
- Assign user permissions wisely to protect data.
- Regularly update content to keep it relevant.
- Use dashboards for better visualization.
- Employ Power Automate for automated workflows.
- Migrate Confluence data efficiently to SharePoint.
- Promote collaboration via Microsoft Teams.
- Use tags and filters for better organization.
- Activate version control to track changes.
- Leverage analytics to identify knowledge gaps.
Ready to Make the Switch? Let’s Get Started.
Outdated tools shouldn’t hold you back. Migrate your knowledge base and collaboration workflows to SharePoint with Rocketta’s expertise.
📞 Contact us today to schedule a free consultation and learn how we can simplify your migration.
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