How to Create Footnotes in Easy Wiki (SharePoint Wiki Guide)

27.01.2026

As wiki pages grow, one challenge shows up almost immediately: 
How do you add important details without breaking the reading flow? 

You want content to be: 

• easy to scan 
• understandable for non-experts 
• still precise, traceable, and reliable 

This is especially true for SharePoint wiki solutions used in public administration, legal teams, compliance-heavy organizations, or long-living documentation. 

That’s where footnotes become essential. 

Footnotes allow you to keep the main text clean while still providing references, explanations, or legal context for those who need it, without overwhelming everyone else. 

Why Footnotes Matter in a SharePoint Corporate Wiki 

In real-world wiki usage, footnotes are internal wiki tools that solve several common problems: 

• They prevent long explanations from interrupting the main text
• They allow references to laws, standards, or internal rules 
• They help separate what must be followed from what explains why 
• They improve trust and professionalism in documentation 
• They support audits, reviews, and compliance checks 

For many teams, footnotes are not a “nice-to-have.” They are a documentation standard that people expect. 

How to Create Footnotes in Easy Wiki (Superscript) 

Easy Wiki does not require special add-ons to create footnotes, they are our internal wiki tools. You can use standard formatting options directly in the editor. 

Step-by-step: Superscript Footnotes (Number Above the Text) 

1. Open the Easy Wiki page you want to put the footnotes on and click Edit 
2. Place your cursor where the footnote reference should appear 
3. Press Enter and type 1
4. Select the number 1 
5. Click the three dots (…) in the editor toolbar 

6. Select Superscript 

7. Scroll to the bottom of the block, write down the word “Notes” and click enter 

8. Write down the footnote text under Notes 

9. Click Republish 

The number now appears above the text — the classic footnote style most users recognize from legal and academic documents. 

Creating Footnotes with Subscript (Number Below the Text) 

In some cases, you may prefer the reference number to appear below the text. This is often useful in technical or system-related documentation of your corporate wiki. 

Step-by-step: Subscript Footnotes 

1. Go to Edit mode 
2. Place the cursor and type 1 
3. Select the number 
4. Click … in the toolbar 
5. Choose Subscript 

6. Come the end of this block and write down the word “Notes” and click Enter. 

7. Write down the text in the Notes section 

8. Click Republish 

The number will now appear slightly below the text. 

Superscript vs. Subscript Footnotes in a Corporate Wiki 

Style	Position	Typical Use Cases	Why It Works
Superscript	Number above text	Laws, policies, legal references, external sources	Familiar, formal, widely recognized
Subscript	Number below text	Technical notes, formulas, system annotations	Less intrusive, subtle in technical content

Tip: For most SharePoint wiki solutions, superscript footnotes are the safest default because they align with legal and administrative expectations. 

Best Practices for Footnotes in Corporate Wikis 

Because a wiki is a living system, footnotes should follow a few simple rules to stay effective over time. 

1. Use footnotes to support the text, not replace it 

Core rules and instructions should always be in the main content. Footnotes should add context, not hide essential information. 

2. Keep footnotes short and focused 

If a footnote becomes long or complex, it may be better as a separate wiki page with a link. 

3. Be consistent 

Choose superscript or subscript per page or per wiki area and stick with it. Consistency improves readability and trust. 

4. Place footnotes where users expect them 

Most readers expect the reference number in the text and the explanation at the bottom of the page. 

5. Treat footnotes as part of governance 

In regulated environments, footnotes often carry legal or authoritative meaning. Keeping them accurate is part of content ownership. 

FAQ: Footnotes in SharePoint Wikis 

Final Thought 

Footnotes may look like a small formatting detail, but in many SharePoint wiki environments they are essential for trust and clarity. They allow one page to serve: 

• quick readers 
• subject-matter experts 
• reviewers and auditors 
• new employees 

If you’re using Easy Wiki as your SharePoint wiki solution, footnotes are a simple but powerful way to make knowledge readable, defensible, and long-lasting. 

Small feature. Big impact.