Completing a SharePoint migration is no small feat. It’s a major milestone worth celebrating, but as the confetti settles, new challenges often arise. Post-migration issues can quickly turn your excitement into frustration if not handled correctly. At Rocketta.de, we specialize in ensuring that the post-migration phase goes as smoothly as possible, addressing every hiccup that may come your way.
Today, we’re diving deep into the common SharePoint post-migration challenges you may face with SharePoint and how you can address them head-on. Think of this as your post-migration playbook — fully stocked with insights, expert tips, and the strategies needed to unlock SharePoint’s full potential.
What Are SharePoint Post-Migration Challenges?
The Challenge: Migrating vast amounts of data between systems can feel like juggling with your eyes closed. No matter how carefully planned, the data transfer process can sometimes leave behind inaccuracies — missing files, duplicate records, or corrupt metadata can wreak havoc.
Fact Check: In a study conducted by Gartner, 43% of data migration projects either exceeded their budgets or failed to meet their initial objectives, often due to data integrity issues.
Our Strategy: At Rocketta.de, we leverage cutting-edge tools such as ShareGate and PowerShell scripts to ensure every single file makes it to its new home safely. After migration, we run thorough data validation processes, comparing source and destination environments to guarantee accuracy and completeness. Our process doesn’t end with a simple check — we work with your team to audit critical data and ensure its integrity from both a technical and business perspective.
The Speed Trap: Why Does SharePoint Feel Sluggish After Migration?
The Challenge: One of the most common complaints after migrating to SharePoint is a dip in performance. A slow system can undermine productivity and discourage user engagement. Performance bottlenecks often occur due to a combination of unoptimized settings, overloaded databases, or even poorly configured Search Indexing.
Fact Check: Microsoft reports that improperly configured search indexing is one of the leading causes of post-migration slowdowns.
Rocketta’s Approach: We understand that post-migration isn’t just about the migration itself — it’s about optimizing the environment so it performs at its best. Our experts focus on fine-tuning SQL Server databases, optimizing blob cache settings, and reviewing site collection structures to ensure they don’t exceed recommended thresholds. We also configure user throttling limits to ensure large lists and libraries don’t overburden the system. Regular monitoring allows us to identify bottlenecks quickly and resolve them before they impact day-to-day operations.
The Human Element: Why Aren’t Employees Using SharePoint?
The Challenge: User adoption can make or break your post-migration success. When employees are faced with unfamiliar tools and workflows, resistance is natural. If people can’t find what they need or don’t understand the new features, they’ll likely revert to old habits, rendering your new SharePoint environment underutilized.
Interesting Twist: Did you know that over 70% of digital transformation projects fail due to poor user adoption? (McKinsey & Company)
Our Expertise: Rocketta.de believes that successful migrations are not just technical achievements—they’re people-focused transformations. We provide customized training sessions designed to bridge the gap between new technology and user confidence. By running interactive workshops and offering ongoing support, we empower your team to fully harness SharePoint’s capabilities, whether it’s document collaboration, version control, or automated workflows.
Pro Tip: Consider establishing an internal SharePoint ambassador program, where selected employees become champions of the new system, helping their peers adapt and adopt it quickly.
Compliance Chaos: Are You Ready for GDPR and Other Regulations?
The Challenge: Post-migration often raises questions about regulatory compliance. Whether your business is subject to GDPR, HIPAA, or other data privacy laws, ensuring your SharePoint environment meets the necessary requirements is crucial. Data leaks, unauthorized access, or improper retention policies can lead to costly fines.
Fact Check: GDPR violations can result in fines of up to €20 million or 4% of global annual turnover—whichever is higher. (Source: European Commission)
Rocketta’s Expertise: We don’t just migrate your data — we ensure it’s safeguarded. Our team conducts compliance audits post-migration to ensure your environment meets regulatory standards. This includes everything from encryption of sensitive data to role-based access controls and advanced audit logging. With our guidance, you can be confident that your SharePoint platform complies with all relevant regulations.
Bonus Insight: Set up Data Loss Prevention (DLP) policies and enable Azure Information Protection to prevent sensitive information from being accidentally shared or exposed.
Engagement Woes: Why Isn’t Your Intranet Gaining Traction?
The Challenge: Low engagement is a common problem for newly migrated intranets. An unappealing design or lack of intuitive navigation can cause employees to avoid using the platform, which can hamper internal communication and collaboration.
Unique Twist: According to Microsoft’s 2022 Work Trend Index, 87% of employees say they need better tools for collaboration, yet many feel frustrated by the lack of usability in their current systems.
Rocketta’s Approach: We specialize in building intranet environments that people actually want to use. Whether it’s crafting visually appealing, custom SharePoint homepages or designing automated workflows that reduce manual work, we focus on optimizing the user experience. From streamlined navigation to personalized dashboards, we ensure that your SharePoint environment encourages team collaboration and boosts productivity.
Pro Tip: Integrate Microsoft Viva with your SharePoint intranet to provide employees with personalized news, insights, and learning content, keeping them engaged and informed.
Integration Issues: Why Aren’t Your Tools Talking to Each Other?
The Challenge: A seamless digital workplace requires more than just a successful migration. Integration between SharePoint and other tools, such as Microsoft Teams, Power BI, or third-party apps, is essential for efficient workflows. Post-migration, you may encounter integration hiccups that prevent these tools from working together smoothly.
Rocketta’s Solution: Our post-migration services extend to integration optimization, ensuring that your SharePoint environment communicates effortlessly with the rest of your technology stack. Whether you need automated workflows via Power Automate or seamless collaboration between SharePoint and Teams, we configure your environment to function like a well-oiled machine.
Expert Advice: Periodically review your Power Automate flows and third-party app connectors to ensure they’re working as intended and aren’t overloading your system.
SharePoint Post-Migration Challenges: Security Gaps
How Safe Is Your Data?
The Challenge: Migrating to SharePoint doesn’t automatically mean your data is safe from cyber threats. Improper configurations, weak access controls, or lack of real-time monitoring can leave your system vulnerable.
The Numbers: According to a 2023 report from Cybersecurity Ventures, global cybercrime costs are expected to hit $10.5 trillion annually by 2025. A misconfigured SharePoint environment can easily become a target for attacks.
Our Solution: At Rocketta.de, we focus on securing your environment from day one. We implement Multi-Factor Authentication (MFA), configure least-privilege access policies, and provide 24/7 threat monitoring using Azure Sentinel. Our proactive approach ensures that any potential vulnerabilities are identified and patched before they can be exploited.
Quick Tip: Enable conditional access policies in Azure AD to restrict access based on user location, device, and other risk factors.
The Rocketta.de Difference: Your Post-Migration Success Partner
Post-migration doesn’t have to be overwhelming. With Rocketta.de by your side, you gain more than just a service provider — you gain a dedicated partner committed to your success. From solving technical challenges to driving user adoption and ensuring compliance, we’ve got every aspect of your SharePoint environment covered. Therefore, with Rocketta.de on your side all of SharePoint Post-Migration Challenges are either prevented or easily solved.
If you’re facing any of these SharePoint post-migration challenges — or want to ensure a smooth experience — reach out to Rocketta.de. We’re here to provide expert guidance, training, and ongoing support to help your team fully embrace SharePoint.
