Are you frustrated by how hard it is for employees to find essential documents? Does your team often waste time searching for information that should be readily available? Or maybe you’ve implemented a SharePoint intranet, but usage remains low? These challenges are common — yet solvable. By deploying SharePoint templates tailored to your organization’s unique needs, you can transform your intranet into an efficient, user-friendly platform that employees genuinely value.
According to studies, up to 25% of employees’ time is spent looking for information they need to complete their work — a loss that adds up to almost a full workday each week. Furthermore, effective onboarding and communication tools can increase employee satisfaction by up to 82%, and productivity by over 70 percent. With nearly 70% of organizations reporting improved internal communication with efficient intranet templates, it’s clear that an optimized SharePoint setup can deliver lasting benefits.
In this guide, we’ll introduce nine powerful SharePoint templates that address common employee pain points and help you unlock your intranet’s full potential.
Nine SharePoint Templates to Build a High-Performance Intranet
1. Company News Page Template
Purpose: Provides a centralized hub for company updates, ensuring employees stay informed about important events, policy changes, and achievements.
Common Questions Addressed:
1.”How do I stay updated on company news and events?”
2. “Where can I find recent policy changes?”
Features:
- Visual alignment with company branding
- Interactive features for social sharing and comments
- Analytics to measure employee engagement with news
2. How-Do-I Guide Template
Purpose: Reduces repetitive support requests by providing step-by-step instructions for completing common tasks.
Common Questions Addressed:
- “How do I request time off?”
- “What’s the procedure for IT support requests?”
Features:
- Screenshots and videos for easy-to-follow instructions
- A robust FAQ section for frequent questions
3. Regional Hub Template
Purpose: Offers location-specific resources and information, fostering a sense of community within regional offices.
Common Questions Addressed:
- “What’s happening at my local office?”
- “Are there any regional events or updates?”
Features:
- Localized content for each office or region
- Community-building tools for regional initiatives
4. Contact Directory Template
Purpose: Simplifies finding the right person to contact within the company, improving communication across departments.
Common Questions Addressed:
- “Who is in charge of the marketing department?”
- “How do I find the right contact for my project?”
Features:
- Organized, searchable directory by department or location
- Profiles with photos for easy recognition
5. Triage Page Template
Purpose: Categorizes content and resources for a more efficient navigation experience.
Common Questions Addressed:
- “Where can I find resources related to my department?”
- “Is there a page that organizes all the documents I need?”
Features:
- Customizable categories based on department or function
- Visual icons for improved user navigation
6. Knowledge Base Template
Purpose: Acts as a self-service repository for policies, procedures, and essential documents.
Common Questions Addressed:
- “Where can I find the employee handbook?”
- “Is there a place to review company policies?”
Features:
- Version control for updated documents
- Advanced search functionality for quick access
7. Employee Recognition Template
Purpose: Celebrates employee achievements, anniversaries, and contributions to improve morale.
Common Questions Addressed:
- “How are employees recognized for their contributions?”
- “Is there a way to see milestone anniversaries?”
Features:
- Milestone recognition for anniversaries and achievements
- Social sharing for visibility across the organization
8. Project Collaboration Template
Purpose: Centralizes project timelines, resources, and team information to streamline collaboration.
Common Questions Addressed:
- “Where can I access project resources?”
- “How do I know the deadlines for our project?”
Features:
- Task delegation tools with real-time updates
- Document version control for project resources
9. Onboarding Template
Purpose: Provides a structured onboarding process for new hires, helping them integrate smoothly.
Common Questions Addressed:
- “What are the steps I need to complete as a new hire?”
- “Who should I reach out to for help during onboarding?”
Features:
- Step-by-step checklist for onboarding tasks
- Contact information for key personnel involved in onboarding
Going Beyond Templates: Custom Solutions for Enhanced Productivity
While these templates offer a strong foundation, Rocketta can take your intranet to the next level with bespoke solutions tailored to your company’s needs. Our services include:
- Workflow Automation: Reduce time spent on repetitive processes, such as document approvals, with automated workflows.
- Custom Applications: Need something unique? We design apps that integrate seamlessly with SharePoint, providing tailored solutions that align with your specific workflows and goals.
Rocketta: Your Partner in Building an Effective SharePoint Intranet
Rocketta has a proven track record in SharePoint and Microsoft solutions, offering more than just templates. We collaborate with you to create an intranet that fosters productivity, engagement, and seamless communication.
With customized SharePoint solutions, your company can experience:
- Enhanced Communication: Improve how your team interacts and shares information.
- Efficient Resource Access: Save time and minimize frustration by making resources easy to find.
- Increased Employee Satisfaction: Help employees feel more engaged and empowered to perform their best work.
Ready to make your SharePoint intranet a high-performance hub that meets your organization’s needs? Contact Rocketta today to discover how our tailored solutions can transform your intranet into a tool that drives success.
