Many organizations invest significant time and effort in building a SharePoint-based wiki, but it is being ignored by their employees.
Why? The reasons are consistent across industries:
- The wiki is not intuitive to navigate.
- Employees do not understand how to use it or where to find what they need.
- It lacks interactivity or feedback mechanisms.
- There is no clear structure, ownership, or workflow.
When a wiki feels static, generic, or overly complex, users disengage. A successful knowledge base needs more than content, it needs context, structure, and interaction.
Why Traditional Wikis Are Often Underused
Many SharePoint-based wikis fail to gain traction because they feel disconnected from daily workflows. They often:
- Mirror outdated file structures and inherited poor naming conventions.
- Present dense blocks of information with no indicators of what is important.
- Lack of traceability. Users don’t know if the content is up to date.
- Do not provide feedback loops or knowledge checks.
Furthermore, most employees are never trained on how to use the wiki or what features it includes. As a result, they revert to what they know — asking colleagues, digging through emails, or using Teams chat history as a surrogate knowledge base.
Why Embedding Quizzes Adds Value
Embedding a Microsoft Forms quiz within a Rocketta Wiki page serves several strategic purposes:
- Reinforces understanding of key topics, especially in process-heavy environments.
- Creates a feedback loop — employees receive immediate clarity on what they grasp or miss.
- Increases accountability, especially in compliance- or training-related content.
- Supports microlearning by segmenting knowledge into digestible, testable sections.
- Tracks engagement when quizzes are connected to user identifiers in Microsoft Forms.
In contrast to passively reading through documentation, answering a 3 – 5 question quiz requires employees to actively recall and apply what they read, turning passive content into applied knowledge.
How to Embed Microsoft Forms in Rocketta Wiki
Rocketta Wiki enhances the structure and usability of SharePoint-based knowledge bases. Embedding a quiz into a wiki page takes only a few steps:
- Create a quiz in Microsoft Forms, using choice, text, or ranking question types.
One underutilized method for improving engagement and comprehension is the integration of Microsoft Forms quizzes directly into wiki pages. When applied correctly, this approach supports not just information sharing, but also comprehension and accountability.
Select Send and Collect Responses → tick Shorten URL and Copy link
Go back to the relevant Wiki page, and insert the form web address, click OK and Republish.
Quizzes can be embedded inline with instructional content, placed at the end of a training section, or linked as standalone modules depending on the workflow.
Designing a Wiki Workflow That Works: Two Practical Examples
A SharePoint wiki without a defined workflow is simply a document repository. To be effective, it must reflect how employees learn, use, and revisit information. Below are two examples of structured, quiz-enhanced wiki workflows.
How Rocketta Supports Effective Workflows
Rocketta enhances SharePoint with capabilities that enable structured, engaging, and discoverable knowledge workflows:
- Page templates for training, SOPs, policies, and guides.
- Automatic tables of contents and in-page navigation for long documentation.
- Multilingual support for global teams.
- Tagging and taxonomy integration for easy classification and filtering.
- Version control and auditability, ensuring accuracy over time.
- Favorites and suggested pages to support learning paths and recurring reference.
With Rocketta, organizations don’t just store knowledge, they operationalize it.
Conclusion
If your SharePoint wiki isn’t being used, the problem likely isn’t just the content – it’s the lack of structure, interaction, and user guidance. Embedding Microsoft Forms quizzes is one effective step toward making your wiki both engaging and useful.
When combined with Rocketta’s structured wiki architecture, quizzes help organizations train, align, and scale knowledge — without overwhelming users or reinventing processes.
A well-built knowledge base doesn’t just inform. It empowers. And with the right workflow, it works. Time to make it work for you too!
